A cover sheet is a routing page. It goes through the machine first. It tells whoever picks up the stack who the pages are for. Who sent them. How many there should be. Nothing else belongs on it.
| Field | Why it's there |
|---|---|
| Recipient name | The fax lands on a shared machine. A name gets it to the right desk. |
| Recipient fax number | Confirms the pages reached the number you dialed. Not a neighboring extension. |
| Department or company | Large offices route internally before anyone reads the pages. |
| Sender name | Tells the recipient who to reply to. |
| Callback number | If a page comes through unreadable this is how someone tells you. |
| Date | The machine stamps a time on the page. It's often wrong. |
| Total pages including the cover | Lets the recipient check the fax arrived whole before filing it. |
| Subject | One line. Enough to sort the fax without reading it. |
| Message | Only what the pages don't say. |
A confidentiality notice sits at the foot of the page. It tells an unintended recipient what to do. Picking a type above puts the matching wording on the sheet. Copy them into a template you keep if that's easier than coming back here.
This facsimile contains information intended solely for the named recipient and may be confidential. If you have received it in error, please notify the sender and destroy all copies.
This facsimile may contain protected health information covered by the Health Insurance Portability and Accountability Act. It is intended solely for the named recipient. If you have received it in error, notify the sender immediately and destroy all copies. Any review, disclosure, or distribution is prohibited.
This facsimile is sent by or on behalf of counsel and may contain attorney-client privileged and work product material. It is intended solely for the named recipient. If you have received it in error, notify the sender immediately and destroy all copies without reading or distributing it.
Wording on a page isn't the same thing as compliance. A notice tells a stranger what to do with pages they weren't meant to see. It doesn't make a transmission compliant with any regulation. Nothing here is legal advice. A rule may apply to what you're sending. Check the wording with someone who knows it.
Ruled lines. Sans-serif. The fields spaced out. The same layout the Cheapfax app puts in front of a fax.
A boxed memorandum in a serif face. Closer to what a law office or a hospital records desk expects.
Every rule removed. Labels above values. Nothing else on the page.
Send a fax from an iPhone at 50¢ per page. Fill in the same fields. Pick a layout. The cover sheet goes out in front of the document. No subscription. US & Canada.
